Wish You and Your Family Are Doing Well
Howdy there! I hope you're doing well.
I hope this email finds you well.
I hope you're having a bully week.
I hope all is well.
Anyone who gets a lot of e-mail is familiar with the archetype "I hope you're doing well" and its related family of phrases. It's the electronic mail equivalent of small talk. And similar small talk, this phrase can go a little repetitive if you find yourself relying on information technology too often.
As an entrepreneur, editor, and PR professional, I estimate that I've sent at least 73,000 business emails over the past twenty years. (A rather bourgeois estimate, at that.) I've seen many an "I hope yous're doing well" cross my inbox. I've sent a few, too (nosotros all do, from fourth dimension to fourth dimension!). Here are my five favorite alternatives to the ubiquitous greeting.
1 Nothing at all
The email app Boomerang conducted a data study and found that emails between seventy-five and ane hundred words in length had the best response rates. Although the response rate macerated slowly after that, talk to any busy person and they'll tell you they adopt emails that are cursory and become straight to the point. Evidence that you value the recipient's time past getting down to business organisation right from the commencement.
2 Something personal
In my work as an editor, I've had people follow me on Twitter or Facebook, commenting on and sharing every article I publish. And, just when I think I've somehow earned a fan, I'll go a alphabetic character from them asking me to have a invitee blog post or do some sort of cross-promotional content bandy. I take to admit, I adore their dedication to getting to know me, fifty-fifty if it comes with an ulterior motive. And if they pitch something that reflects the cognition they've gained almost my manner and the topics I care nigh, it's more than likely to be something I tin utilise.
If y'all're writing a high-stakes electronic mail that needs to get results, information technology never hurts to do your homework. Y'all don't accept to stalk someone on social media, but doing a trivial research tin go a long way. Include a sentence or ii at the opening of your email to show you're familiar with the recipient's work, like this:
There are a couple of caveats here. Commencement, don't use a personalized opener unless it really relates to the topic you lot're writing well-nigh. It would be awkward to congratulate someone on the publication of their recent novel if y'all were writing to offer them a deal on life insurance. (Unless mayhap they write murder mysteries. There may be a hook there.) And as well, don't brand your message besides personal. Proverb y'all read an article is one thing, merely mentioning the beach holiday photos y'all saw on Instagram will come off as creepy. 
3 "I know you lot're swamped, so I'll be cursory."
I love this opener. It, and the number of paragraphs in the email I run across before me, tells me that the sender values my time and made an effort to keep things short and sweet.
At that place'southward merely 1 rule with this opener—if y'all're going to apply it, you'd better actually be brief. Don't hope to keep it brief and then become on for paragraph later on paragraph. The sender may wonder whether y'all really know the definition of brief.
4 "Nosotros met at ______."
If you've met the recipient before, it never hurts to say so. Peradventure you connected briefly at a conference. Even if the recipient seems unlikely to retrieve, the fact that you did recall goes a long manner toward establishing a rapport.
Once once more, this approach works best if your previous meeting is relevant to the topic at hand. If you met at a briefing and exchanged words nearly marketing strategies, and you're emailing now to ask the recipient to review your new app for marketers, you're connecting the correct dots. That won't be the example, yet, if yous've only bumped into each other in a java store and exchanged some small talk near the atmospheric condition.
five A scrap of small talk
If you really think a small talk opener fits your audience best, give it a whirl. Merely if you're looking for an culling to "I hope all is well," or "I hope y'all're doing well," consider something a little more personal:
The more than familiar you are with the recipient, even if yous know each other only through email exchanges, the better this works.
In my stance, the almost important dominion of email advice is this: don't force it. If you're trying likewise difficult to be personable or clever, your recipient volition almost always run across through your attempts. When I write an email, even if it'southward for a mass emailing entrada, I'm ever thinking of my intended recipient and their persona. I smiling as I write (seriously, it's a trivial creepy) and write as though I'm having a contiguous conversation with them.
Source: https://www.grammarly.com/blog/i-hope-youre-doing-well/
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